Required Project Execution-Support

Role & responsibilities

Project Planning

• Ensure inputs from concerned departments (Operations, Finance etc) are obtained and finalized with the Business Head.
• Ensure estimation of Capex and finalize with Business Head.
• Follow-up from Dubai team for GFC layouts planning for the entire store, Preparation of BOQs and ensure ordering of fixtures & BOQs.
• Coordination With COE for Rate validation & prepare PJ approval.
• Coordination with India Heads & Team Dubai for PJ signoff.
• PO creation with COE-PO team.
• Ensure Proper developer scope of work captured in Agreement, to be coordinated with BD-Legal team.
• Initiate execution of project after the final agreement sign-off.
• Create and monitor project schedules with Site Engineers and take required actions.
• Ensuring Project possession letter, jointly signed by Developer & Site in charge.
• Ensuring Weekly monitoring of Project schedule & Project Tracker.
• Creating a vendor List with rating as per previous observation.
• Closing and tracking RC for FY , also adding new repetitive items for next RC consideration.

Project Execution: -

• Ensure signoff of handover process.
• Ensure weekly progress report with site in charge/ PMC.
• Ensure the store is snag free- weekly update with Site in charge / PMC/ Vendor
• Ensure documentation of all drawings and assets during handing over.
• Keep a track on the make and brand of materials used in site is as per BOQ.
• 100% snag list to be completed before project handover to operations and sign off to be taken from operation make sure all the snag list cost is borne by the vendor during the retention period, if done by any other vendor, same to be documented.

Project Handover & Closer: -

• Ensuring All handover documents are in place.
• Ensuring As built drawings are submitted by vendors and validated by PMC/ Site incharge.
• Warranty certifications are in place.
• Snags are signed off and submitted by Site incharge.
• Handover document is signed by Ops/ Maint / Project team on the date of handover.
• Coordination with Site in charge to close the final bills submission for GRN with in 1 month of store opening.
• Coordination with COE for extra items closers.
• Submit a project closer note.

Vendor development: -

• Developing existing vendor with efficient quality.
• Developing potential new vendors.
• BOQ modification & RC updating as per experience & feedback chain.
• Sample development as per requirement & Approving the correct samples.
• Vendor factory visits to understand the strength & efficiency level of the vendor.

Maintenance

• Ensure the maintenance of existing stores through regional maintenance team.
• Ensure appropriate handling of fixtures.
• Develop & review maintenance processes.
• Ensuring PPM

Financial planning

• Work within the budget and make efforts to reduce/optimize costs
• Identify new vendors and participate in negotiations
• Undertake vendor assessment for quality and cost
• Consolidate the final bills
• Maintain the CAPEX tracker-PO verses PFR value. And make sure all the PO is within the budget. Any cost escalation approval to be taken.
• Rate analysis to be done for all the scope of work as per current market rate as per which negotiations to be done.

MIS & Tracker management

• Weekly PR-PO-PJ tracker.
• Fortnightly Project status updates tracker.
• Fortnightly DSOW status update tracker.
• Weekly Capex tracker update discussion.
• Maintaining other Related MIS.