Astt. Manager Admin

JOB BRIEF

Position: Astt. Manager Admin

Reporting to: Sr. Manager HRM & Admin

Company Overview: Jabsons Food Pvt. Ltd. is a leading food manufacturing company dedicated to produce high- quality food products for consumers worldwide. With a focus on innovation, sustainability, and customer satisfaction, we strive to deliver excellence in every aspect of our operations.

Position Overview: A.M. Admin. will be responsible for daily administration activities. He will ensure plant housekeeping inside and outside, pest control, transportation, canteen, accommodation facility and rent agreement, security supervision He will report to HR Sr. Manager. He will be responsible for managing a team of supervisors, Admin & housekeeping staff & respective personnel to drive good cleaning, facilitate admin.

QUALIFICATION:

Bachelors degree in any discipline and diploma in Business Administration.

EXPERIENCE:

1. Minimum of 7+ years of experience in administration and dealing with Govt authorities in any manufacturing industry, preferably from the food industry.

2. Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.

3. Excellent language skills in particular Gujarati, Hindi and English

4. In-depth understanding of office management procedures and departmental and legal policies

5. Familiarity with financial and facilities management principles

6. Proficient in MS Office Suite with an analytical mind and problem-solving skills

7. Flexible and self-motivated; able to multi-task while also being highly detail-oriented

KEY RESPONSIBILITIES:

1. Housekeeping Management: Prepare and implement a comprehensive housekeeping schedule for both indoor and outdoor areas. Monitor cleanliness levels daily and identify areas for improvement by streamlining the processes. Accountable for office upkeep including office, stairways, lobbies. Entrances, pantry, cafeteria, gardening, pest control, etc.

2. Accommodation Coordination: Arrange accommodations for new employees and contract workers according to company policy. Track issued company assets and maintain records of asset issuance, recovery, and resource consumption (water and electricity).

3. Canteen Supervision: Oversee the Savera Canteen, ensuring high hygiene standards, food quality, and a diverse menu.

4. Facilities Management: Provide office furniture as needed. Maintain facilities such as office infrastructure, wash rooms, office gadgets, A.C., furniture & fixtures, meeting rooms, dining room, pantry, parking lots, water filters & coolers etc.

5. Employee & Visitor vehicle Parking: Provide right arrangement for vehicle parking. Maintain the vehicle parking area.

6. Employee & Guest Transport Arrangement: Make transport arrangement for employees and guests as per company requirement and protocol. Make contract with the transport/cab providers.

7. Washroom Maintenance: Ensure high cleanliness standards in washrooms, checking all taps for functionality.

8. Meeting Arrangements: Follow the meeting calendar and assign meeting rooms based on the participant's strength, Ensure cleanliness and upkeep of meeting rooms with LED projector, ACs, White Board with markers, etc. Coordinate with the pantry to serve tea/snacks as required.

9. Event Management: Make event management arrangements as per the event calendar and as per the specific requirements of the organisation.

10. Grievance Resolution: Address and resolve administrative-related grievances effectively as per procedure

11. Energy Conservation: Monitor and reduce energy waste by managing the use of fans and air conditioning units. Display Visual Boards for optimizing the usage of power

12. Material Requirements: Raise and follow up on requests for administrative materials such as printing & stationery, housekeeping materials, serviettes, toiletries, water bottles (Only in SS or Glass) Do not use plastic bottles. etc. Also arrange beds, mattresses, and cots for accommodation provided to company staff.

13. Budget Control Monitor costs and expenses as per budget.

14. Annual Rate Contracts and Rental Agreements: Manage ARCs of Housekeeping, Security, Acs in offices, and Lease agreements for rental accommodations. Check and certify bills for payments as per contracts.

15. Customer Focus: Understand and address the needs and expectations of internal customers.

TEAM MANAGEMENT:

Monitor a team of housekeeping, admin employees and service contractors.

REPORTS & MEETINGS:

1. Prepare daily, weekly, and monthly reports.

2. Prepare MIS report as per the prescribed formats

3. Participate in the following meetings

a. Safety Meetings

b. Daily standing meeting

c. Monthly Management Review Meeting

(The list of meetings is just illustrative & it could change as per the business requirement & collaboration requirement of a company)

JOB AUTHORITY:

Commensurate with the responsibility.