1 IIT Madras Job

About GDC, IIT Madras:

GDC works with STEM universities across India to implement a Lab to Market mission by helping faculty, researchers, and students commercialise their research through startups. GDCs training programs, including I-NITIATE, I-NCUBATE and I-NSPIRE have found wide acceptability across several universities and incubators. GDC is scaling I-NCUBATE and other programs in collaboration with other universities, industry, and government to more than 500 colleges. The work environment is very professional and congenial. For more details, please visit our website: http://gdciitm.org/

About the Position:

The Administration & Accounts Manager (AM) is responsible for organising and managing the regular and occasional activities and tasks that are required to be done at GDC to support its operations and programs. These include multiple tasks in the area of office management and accounting, including raising invoices for projects, processing all claims and expense statements, handling cash and bank balances, coordinating with all divisions within IC & SR and other offices/departments, database management, arranging meetings, procuring and maintaining office equipment and supplies, arranging for logistics and travel of GDC staff and project counterparts, and administrative liaising with all entities as required in the work of GDC. The AM will also need to stand in for the role of Program manager as required from time to time. The challenging role provides avenues for developing multi-faceted organisational skills and career growth. The AM works closely with all the Program Managers,Chief/Senior Program Manager, GDC instructors, COO/CEO/CIO of GDC, and start-up teams toorganise and conduct training programs.

Competencies:

• Capabilities include understanding of accounting in a university context, organising and administering events (lectures, workshops, conferences, symposiums, and webinars), maintaining databases, managing communication, contract management
• Proficient in managing online webinars/conferences on any platform (e.g. Zoom, Teams, Google Meets, etc)
• Comfortable in working in small, close-knit teams and under tight deadlines.
• Computer savvy Proficient in using MS Office, Email, and Social Media software; should be willing and capable of learning software tools such including accounting and other database programs and other online software tools/utilities.
• Should be comfortable in approaching and interacting with senior academics, professionals, and students online and in person.
• High fluency in written and spoken English and working knowledge of Tamil and Hindi.

Key Responsibilities:

• Organising and administering activities of GDC (in-person and online) as per programs of GDC and rules of IC & SR and IIT Madras.
• Handling all the accounting and finance related activities of GDC including billing, follow up for payments from external parties, reimbursements from IC & SR, payments to service providers,completion of accounting statements and claims for various projects/programs, negotiation and finalization of contracts with service providers,
• Liaising and maintaining relationships with all divisions of IC & SR (HR, Admin, Accounts,IT, etc.) and all concerned departments and centres at IIT Madras for ensuring continuous availability of infrastructure, utilities, office supplies, conduct of events, communication, HR, finance and accounting services.
• Communicating with GDC employees, instructors, mentors, and team members of various startups to process their claims and payments.
• Organising data, documents, correspondences, contracts, MIS, and archiving of accounting and other information for future retrieval
• Organising and managing programs/events of GDC
• Play the role of Program manager as per requirement from time to time.

Education:

• Graduate in any subject.
• Post-graduate will be preferred

Experience:

• Five+ years of experience in a college, corporate, or training organisation in administration and accounts related work.

Perks and benefits:

• Rs 50,000/- pm (Candidates with higher qualifications and experience may be offered higher fitment).

If you need any clarifications, you may contact: msubramanian@gdciitm.org

Capable women candidates looking for a second career are encouraged to apply.