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22 Hindustan Latex Family Planning Promotion Trust Jobs
Documentation Specialist KMD
2-5 years
Vijayawada, Visakhapatnam, Guntur + 1 more
1 vacancy
Documentation Specialist KMD
Hindustan Latex Family Planning Promotion Trust
posted 6mon ago
Job Description
- As a Documentation Specialist, your role is to create, manage, and maintain various types of documents and records within an organization
- You will be responsible for ensuring that documentation is accurate, organized, and easily accessible for internal teams and stakeholders
- Your attention to detail and ability to organize information will contribute to the efficient functioning of processes and the overall effectiveness of the organization
- Responsibilities:Document Creation and Editing: Create and edit documents, including policies, procedures, work instructions, manuals, reports, and forms
- Ensure accuracy, clarity, and consistency in content, grammar, and formatting
- Document Management: Establish and maintain a document management system to organize and control the lifecycle of documents
- Implement version control, naming conventions, and file structures to facilitate easy retrieval and access
- Review and Approval: Collaborate with subject matter experts and stakeholders to review and obtain approval for documents
- Ensure compliance with organizational standards, industry regulations, and quality requirements
- Document Control: Implement document control processes, including document numbering, distribution, and tracking
- Maintain accurate records of document revisions, approvals, and obsolete documents
- Document Retrieval and Accessibility: Develop systems and processes to ensure the efficient retrieval and accessibility of documents for authorized personnel
- Ensure that appropriate security measures are in place to protect sensitive or confidential information
- Training and Communication: Provide training and support to users on document management processes and tools
- Communicate updates and changes to document templates, standards, and procedures to relevant stakeholders
- Continuous Improvement: Regularly assess and improve document management processes and systems
- Identify opportunities to streamline processes, enhance efficiency, and reduce errors
- Compliance and Auditing: Ensure compliance with applicable regulatory requirements, industry standards, and quality management systems
- Support internal and external audits related to document management processes
- Collaboration and Cross-Functional Support: Collaborate with different departments and teams to understand their documentation needs
- Provide guidance and support on document creation, management, and retrieval
- Requirements:Education: Bachelor's degree in a relevant field such as Technical Writing, English, Business Administration, or a related discipline
- A certification in document control or records management is advantageous
- Experience: Previous experience as a Documentation Specialist, Technical Writer, or in a similar role is preferred
- Experience in document control and management within a regulated industry is a plus
- Technical Writing Skills: Excellent written communication skills with a focus on creating clear, concise, and well-organized documentation
- Ability to present complex information in a user-friendly manner
- Attention to Detail: Meticulous attention to detail to ensure accuracy, consistency, and adherence to document standards
- Strong proofreading and editing skills
- Organizational Skills: Strong organizational skills to manage multiple documents, prioritize tasks, and meet deadlines
- Ability to establish and maintain document control systems effectively
- Document Management Software: Familiarity with document management software systems and tools
- Experience with electronic document management systems (EDMS) is desirable
- Collaboration and Communication: Strong interpersonal skills to collaborate with cross-functional teams and gather information effectively
- Ability to communicate and present information clearly and professionally
- Problem-solving Abilities: Strong analytical and problem-solving skills to address document-related issues and find practical solutions
- Ability to identify process improvement opportunities
- Compliance and Quality Mindset: Understanding of regulatory requirements and quality management systems related to documentation control
- Knowledge of relevant industry standards (ISO, FDA, etc
Employment Type: Full Time, Permanent
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Hindustan Latex Family Planning Promotion Trust Benefits
Health Insurance 
Job Training 
Free Transport 
Work From Home 
Team Outings 
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