Executive Assistant

Key Responsibilities:

1. Administrative Support:

- Manage the Directors calendar, schedule meetings, and coordinate appointments.

- Prepare and edit correspondence, reports, and presentations.

- Handle confidential information with discretion and professionalism.

- Organize and maintain files, records, and documentation.

2. Travel and Accommodation Coordination:

- Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.

- Ensure travel plans align with the Director's schedule and preferences.

- Process travel-related expenses and reimbursements.

- Maintain records of travel arrangements and expenses.

3. Meeting and Event Coordination:

- Organize and coordinate meetings, conferences, and events.

- Prepare agendas, take minutes, and follow up on action items.

- Arrange logistics for meetings, including venue booking, equipment setup, and catering.

4. Communication and Liaison:

- Serve as the primary point of contact between the Director and internal/external stakeholders.

- Communicate effectively with staff, clients, and partners.

- Handle incoming and outgoing correspondence, including emails and phone calls.

5. Office Management:

- Monitor and manage office supplies and equipment.

- Ensure the office environment is well-maintained and professional.

- Assist with the onboarding of new staff and coordinate training sessions.

Qualifications:

- Education: Bachelor's degree in Business Administration, Management, or a related field preferred.

- Experience: Minimum of 5 years of experience in an administrative role, preferably supporting senior management. Experience in travel and accommodation booking is essential.

- Skills:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Excellent organizational and multitasking abilities.

- Strong written and verbal communication skills.

- Ability to work independently and as part of a team.