Executive Assistant To Director

Role & responsibilities

1. Project Coordination:
   
• Act as the primary liaison between the Director and project in-charges across STP, WTP, water supply, and drainage projects.
• Monitor project progress and ensure timely updates to the Director.
• Follow up on action items and deadlines with project teams.
2. Payment and Financial Management:
   
• Handle project-related payments and coordinate with the finance team for timely disbursements.
• Maintain records of all project-related financial transactions.
3. Administrative Support:
   
• Manage the Directors calendar, schedule meetings, and organize travel arrangements.
• Prepare and edit reports, presentations, and correspondence for internal and external stakeholders.
• Take meeting minutes and ensure follow-ups on key deliverables.
4. Communication and Reporting:
   
• Ensure smooth communication between the Directors office and various departments.
• Prepare regular status reports and presentations for ongoing projects.
5. Problem-Solving and Support:
   
• Identify and address operational bottlenecks by coordinating with relevant teams.
• Handle ad-hoc tasks as assigned by the Director.
6. Stakeholder Management:
   
• Build and maintain professional relationships with internal and external stakeholders, including clients, vendors, and contractors.

Preferred candidate profile

• Knowledge of construction processes, especially related to STP, WTP, water supply, and drainage projects.
• Willingness to travel to project sites as needed.
• High level of discretion and professionalism in handling confidential information.

Perks and benefits Reimbursement for official travel to project sites, including accommodation and food expenses.