Team Member - Export Logistics (On third party pay roll)

Job Description- Export Logistics

• Job Purpose-

Execute all export logistics activities to deliver goods to end customer in timely and cost efficient manner to achieve OTIF targets.

• Key Accountabilities

Prepare and arrange pre and post shipment export documents to facilitate further processes in execution of shipment

1.. Scrutinise the export order & letter of credit 

2. Prepare precise shipping documents (Pre & Post Shipment) which leads to successful execution of shipment 

3. Create and share shipping documents with various customers as per the statutory requirements 

4. Arrange necessary documents related to shipment specific to countries (i.e. Batch related documents, Import Permit, DCGI, Narcotics Permission & Legalised documents)

Prepare Request for Quotation for air & ocean freight for non-contractual destinations to provide relevant information to team leader for freight analysis

1. Float Request for Quotation for air & ocean shipments to various freight forwarders

 2. Obtain the quotations from various freight forwarders within time frame

 3. Prepare freight comparison sheet for analysis

Execute all the pre shipment processing activities in order to achieve OTIF within logistics lead time

1. Check and track stock regularly to inform customer and BD and provide end-to-end visibility on stocks to all the stakeholders 

2. Arrange dispatch of goods by co-ordinating with warehouse team for stock consolidation, diversion etc. 

 3. Co-ordinate with the internal QA and the insurance team to suggest actions and claim damage expenses from the airline on damaged goods in transit  

4. Coordinate with clearing & forwarding agents by providing relevant documents, resolve in-transit queries and follow up on the status of the shipment

 5. Co-ordinate with third party export inspection agencies for arranging inspection for country specific shipments  

6. Arrange active / passive packages like soft box, environtainer from the procurement team for Temperature Controlled goods

 7. Arrange special approvals for dangerous goods shipments from airline as per International Airlines Trade Association Dangerous Good Regulations guidelines

 8. Arrange & initiate dispatching of samples, working standards, technical data sheet to customer 

9. Provide freight components & requisite data for new tenders, quotation and forecast orders to BD

Provide post shipment services to ensure greater customer satisfaction

1. Update the shipment status to the customer on a regular basis 

2. Ensure courier of original documents to customer in advance before arrival of shipment

3. Arrange for and attend meetings with internal & external stakeholders to resolve queries / complaints

Optimize space requirement and reduce number of invoices per shipment to minimise the operational cost

1. Minimise number of invoices against multiple deliveries to save on the freight and customs cost 

2. Optimise maximum utilisation of loadable space in container to avoid extra cost