Governance Associate

Position: Governance Associate

Location: Noida (Uttar Pradesh)

Renumeration: CSP INR 4.99 - 5.62 Lakhs / Annum

Last Date To Apply: 04th Jan 2025

Role Details:

• Reports to: Chief Executive Officer (CEO)and shall be under administrative control of Senior Programme Leader Governance & Compliance (SPLGC).
• Responsible for: Managing the administrative and logistical requirements of the office of the CEO and Governing Body (GB) of Brooke Hospital for Animal (India)/Brooke India (BI) and assist the SPLGC.
• Location: Brooke India Head Quarter (BIHQ)
• Employment Type: The position shall be on a Fixed-Term Contract (FTC) for one year after which it may be considered for further extension for another two years and beyond based on your performance and organizational requirements, as decided by the management.

Purpose of the Role:

To manage the administration of the office of the CEO and GB Directors and assist the SPLGC .

Key Tasks and Responsibilities:

1. Manage administrative affairs and logistics of the CEO and the GB members.

2. Prepare documentation, for travel, itineraries, advances, claims etc of the CEO and Directors and visitors or prepare any other document required by the CEO/GB members including the monthly expenditure statement incurred out from the Corporate Credit card of the CEO and furnish it to the finance department and ensure it is sent to the Chairperson GB for approval.

3. Assist the CEO is preparation GB Meeting documentation, minuting, responses to queries etc

4. Organising SLT/SMT and other meetings as and when CEO may require and taking notes and writing minutes during such meetings

5. As and when required support to SMT, in terms of organising meetings, travel and hotel bookings for them and visitors.

6. Assist SPLGC in maintaining all documentation related to company affairs including KYC of Company and directors, DSC, and all related Registrar of Companies correspondence with the assistance of the Company Secretary

7. Any other duties as may reasonably be required by the CEO.

Qualitative requirements:

The qualification, experience, skills and abilities and outlined below provide a summary of what is required to carry out this job effectively.

Qualification and Experience

Essential

1. Graduate degree from reputed institute with 5+ years of experience at appropriate level of similar organisation / Those who have at least 10 years experience office superintendent or Personal secretary in a large organisation to executive level staff shall be given educational waiver.

2. Experience of working as personal secretary / assistant to senior executives

3. Motivated, well-organised self-starting individual comfortable at multitasking

4. Uncompromising integrity and accountability

5. Proficient drafting and IT skills, particularly with Excel spreadsheets, word processing, web browsing, email etc

6. Advanced verbal and written communication skills in both English and Hindi and good interpersonal skills

7. Have love for animals

Desirable

1. Experience in all areas of administration and financial accounting and familiar with computerized and manual accounting systems