Assistant Manager Operations (Admin)

Role & responsibilities

Job Description :

General Responsibilities -

• Assistant Store Manager Operations Admin is responsible for the smooth and effective functioning of the store.
• Follow trust processes and guidelines for store operating procedures.
• Assistant Store Manager Operations is responsible for managing the assets of the store. The security and safety of the store is his responsibility.

Job Responsibilities:-

1. Perform day-to-day organizational tasks, such as answering phones, scheduling appointments, and managing calendars

2. Facilitate communication across an office or department by responding to emails and other digital queries.

3. Update databases and spreadsheets, and complete general clerical work.

4. Coordinate team meetings and events and prepare agendas.

5. Oversee office expenses such as rent, electricity, stationery, supplies, repairs, and courier charges.

6. Providing knowledge to staffs according to our SOP, checklist and processes.

7. Managing assets of the store and ensure proper maintenance and repairs of assets.

8. Monitor and control expenses through efficient store operations

9. Coordinating with Admin Manager and respective stake holders.

10. Support to Store Manager for the day to day store operations and management.

11. Ensure timely opening and closing of the store.

12. Ensuring proper cleaning from helper and housekeeping as per daily and weekly schedules and checklist.

13. Ensure proper closure of lights, fan and AC in case of non-movement or absence of customer for cost control.

14. Checking of all staffs grooming and uniform as per rules.

15. Ensure proper inward and outward of parcels and goods.

16. Ensure all staffs proper checking at gate while entering to store and going out from store. Ensure staff follow lane discipline as per rule.

17. Ensure all daily, weekly and monthly checklists are followed as per timelines.

18. Ensure all the offers and advertisements are displayed as per requirement and following up.

19. Indent and support in any stationery, infrastructure and other requirements of the store and follow up.

20. Daily checking of attendance and maintenance of required registers.

21. Ensure store with proper locking at the time of closing.

22. Manage new office set-up as required

23. Accountable for office, stores upkeep including entire store, pantry, pest-control.

Preferred candidate profile

Job Requirement/skills :

• Any graduate with 4+ years of experience in Admin and operations.
• Proficiency in utilising Microsoft Office Suite.
• Good communication and negotiation skills to collaborate external vendors and stakeholders.
• Experience in vendor management and negotiations.
• In-depth understanding of office management procedures and departmental and legal policies
• Analytical mind and problem-solving skills
• Flexible and self-motivated; able to multi-task while also being highly detail-oriented.

Perks and benefits

PF, ESI, Bonus, Accidental Insurance, Rewards and other benefits as applicable.