Administrative Coordinator

Introduction to role

Are you an experienced administrator? Do you enjoy working in a dynamic global setting? Do you enjoy growing and developing your skills in the areas of administration, support, and project coordination? At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide.

Working here means being entrepreneurial, thinking big, and working together to make the impossible a reality. Within the Business Support Team in Late-Stage Development Cardiovascular, Renal and Metabolism (CVRM) at AstraZeneca, we strive to give outstanding service that drives business success.

We are now looking for a service-minded Administrative Coordinator who will help shape and grow our global business support in Bangalore.

Accountabilities

You will provide administrational and PA-support to global leaders in a dynamic and complex business environment. You will also provide global operational and administrational support to all staff in Late CVRM. Responsibilities will vary from traditional administrative tasks, project coordination, design and preparation of presentation materials, management of SharePoint sites, f2f/virtual meeting facilitation to calendar management.

What youll do:

- Proactive calendar management for senior leaders and line managers including travel arrangements and coordination of meetings in different time-zones.
- Manage set-up and logistics for F2F and virtual meetings; book meeting rooms, prepare agendas, presentations and take meeting minutes as needed.
- Provide administrative project support for various projects within Late CVRM.
- Set-up and manage documents and materials in Microsoft 365 applications.
- Manage and create purchase orders in Coupa. Travel bookings and expense reports in Concur.

Essential Skills/Experience

- Excellent interpersonal and communication skills
- Relevant experience of calendar management and administration
- Tech-savvy, proficient in Microsoft 365 and virtual meeting technologies
- Resourceful with ability to anticipate needs, manage multiple priorities with tight deadlines

Desirable Skills/Experience

- Relevant professionalepereince of about 3 years and administration qualification.
- Highly skilled expert user of relevant IT-systems and applications

Thrive in a place where the brightest and most curious minds seamlessly come together in our inclusive environment. Here all doors are open, and every voice is heard. From working side-by-side with academia to innovating with biotech, we are forever expanding our horizons. By sharing and increasing our knowledge we are empowered to be the best we can be and accelerate progress.

Date Posted

Closing Date