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4 Woodstock School Jobs
Administrative Assistant (Consultant)
Woodstock School
posted 8hr ago
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Flexible timing
Key skills for the job
Job Description
- Administrative Support: Manage the daily operations of the Wellness Centre, ensuring a welcoming and organized environment. Serve as the first point of contact for students, staff, and parents seeking wellness-related information. Handle confidential information with professionalism and discretion. Schedule appointments and maintain calendars for the Wellbeing Team, including counsellors and wellness coordinators. Manage emails, phone calls, and other correspondence, responding promptly and professionally. Assist in preparing reports, presentations, and meeting agendas. Assist in networking and correspondence with external stake holders.
- Records & Data Management: Maintain accurate and up-to-date records of student and staff interactions, wellness initiatives, and program participation. Ensure compliance with school policies and confidentiality requirements. Assist with compiling data for reports, surveys, and evaluations related to the effectiveness of wellness programs.
- Event & Program Coordination: Assist in planning and organizing wellness-related events, workshops, and awareness campaigns. Coordinate logistics, including venue arrangements, catering, materials, and communication with participants. Support the promotion of wellness initiatives through newsletters, posters, and digital platforms.
- Communication & Liaison: Act as a liaison between the Wellness Centre and other school departments, ensuring smooth collaboration. Coordinate with external professionals, such as mental health experts and wellness trainers, as needed. Support outreach efforts to parents and the broader school community regarding wellbeing initiatives.
- Other Duties: Provide general administrative support to the Director of Wellbeing and the Wellbeing Team. Undertake other responsibilities as assigned to enhance the functioning of the Wellness Centre.
- Bachelor's degree in a related field (preferred)
- Proven experience as an administrative assistant, secretary, or similar role in an educational or wellness setting
- Strong organizational and multitasking skills, with attention to detail
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Ability to handle sensitive information with confidentiality and professionalism
- Familiarity with school environments and student wellbeing initiatives is a plus
- Strong interpersonal skills and ability to work collaboratively within a team Ability to work under pressure
Employment Type: Full Time, Permanent
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