Sr. Executive / Executive - Exports

• Business Development
• Need Communicate with overseas agents for pricing /quotation, shipment pickup, ETA and ETD. Coordinating with external parties, if required, for the same.
• Should follow-up with clients for new enquirers and quotation finalization,
• Should Interacting with shipping lines for cargo delivery status.
• Responsible for handling Imports/ exports/ shipping Operations
• Liaise with External Parties and Coordinate Shipments with Preparation of Import Export Documents of L/ c Documentation for Import and Export & coordinate banker for the Same
• Responsible for Account Payables and Receivables , GST filings & Accounting in TALLY Software
• Document submission for eBRC, bill of entry, MEIS & DBK schemes
• Checking and updating EGM status online
• Preparing documentation for timely closure of all licenses or scheme related to import/export benefits.
• Verify bills from various service providers to ensure that the rates and terms applied are as per quotation/agreements with them.
• Presents various MIS Timely and correctly as required by management. (Courier Tracker,, container loading sheet, etc.)
• Check proper documents and shipments and order to be placed for vehicle placement to respective vendors.
• Checking photos of the loaded shipment in the vehicle and if any problem needs to give instruction for lashing, choking etc.
• Coordination with Customers for E-waybill
• Coordination with internal team for E-way bill and DC generation.
• Verifying the bills of the vendors (Checking billed rate/POD/receipted charges/detention charges and processing same for accounting within timeline.
• If any vehicle detention at loading or unloading point need to take approval from customer for billing.
• Preparation of DSR and send to respective customer or internal team on daily basis.
• Maintaining export documents files.
• Arranging documents from Exporter.
• Preparing checklist.
• Filing shipping bill.
• Arranging Air Waybill or Bill of lading.
• Arranging transportation for shipment.
• Coordinate with marketing and sourcing department to establish an efficient export classification and prepare tariff schedule.
• Provide an efficient interface with freight forwarders and administer all freight logistics and provide optimal level of customer services and resolve all shipment issues.
• Perform all record keeping processes and maintain records of all entry.
• Evaluate all items for import and ensure accuracy in all values and collaborate with customer brokers to provide clearance of all imports and maintain required documents.
• Perform audit on all import and export files on regular basis
• Collaborate with various departments and obtain all certification documents and ensure compliance to all import and export policies and perform regular audits on all broker activities.
• MIS for secondary research method related with NPD, Packaging other information related with company business or task given by the HOD/Manager to develop the products or business.

Vendor Management:

• Discover profitable suppliers and initiate business and organization partnerships not limit with spices, pulses, grains, RMPM, labelling, packing development etc.
• Negotiate with external vendors to secure advantageous terms release and monitor purchase orders and update the approved vendor list.
• Devise and use fruitful sourcing strategies
• Resolve vendor or contractor grievances, and claims against suppliers.
• If rate is not as per agreement of the vendor share the mail and take quotation from min 3 vendors & Rate negotiation for vehicle placement.
• The Procurement activity will be of Spices, pulses, Grains, grocerys & other whichever company is dealing with POSM, Raw Materials, Vendors, Packing Materials and other misc. items. (Related with direct or indirect with Export Dept.)
• To prepare and ensure verification of MIS related to pending orders, advances against PO & Performa invoice and follow up with vendors for timely supply of goods/material.
• Ensure the quality & quantity of material purchase at site.
• Should be responsible for drafting emails of Inquiries, Follow-up, prepare comparison chart as per the quotes received.
• Follow up on deliveries.

Inventory analysis:

• Manage and maintain raw material inventory
• Analysis of inventory for sourcing plan
• Quality check of the sourced materials
• Analyse market and delivery systems in order to assess present and future material availability.
• Prepare timely MIS.

Sampling and market visit and review

• Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.

Accounting:

• Maintaining and checking bills from all vendors
• Maintain records of goods ordered and received.
• Prepare and process requisitions and purchase orders for supplies and equipment
• Maintain all in MIS – as per above mentioned points.