Admin Executive

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• Mindful Souls B. V. : In FY23-24, VGL acquired Mindful Souls B. V. , a Netherlands-based e-commerce company specializing in subscription-based online sales of fashion jewelry, gemstones, and lifestyle products. This acquisition is expected to leverage VGLs sourcing and manufacturing strengths while enhancing digital business capabilities.
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Environmental and Social Responsibility:

VGL is committed to sustainable business practices and renewable energy initiatives. The companys SEZ unit in India received the Excellence Award for IGBC Performance Challenge 2021 for Green Built Environment, reflecting its dedication to environmental sustainability. VGLs Your Purchase Feeds. . . initiative has provided 87 million meals to school children in India, the US, and the UK. The company encourages employees to donate at least two hours each month to charitable causes, tracked through its performance system. VGL is also a Great Place to Work (GPTW) certified organization.

Shop LC Overview: Shop LC Germany Overview:

Be the Value Leader in Electronic Retailing of Jewelry and Lifestyle Products.

To deliver one million meals per day to children in need by FY40 through our one-for-one meal program: your purchase feeds. . .

Our Core Values: Position Summary :

The Administrative Executive is responsible for ensuring smooth and efficient operations across various administrative functions, including housekeeping, pantry management, horticulture, canteen operations, seating arrangements, transportation services, guest house management, and EPBAX communication.

Key Responsibilities :

• Supervise and coordinate housekeeping staff to ensure cleanliness and orderliness throughout the premises.
• Implement and maintain housekeeping standards and procedures.
• Conduct regular inspections to ensure compliance with cleanliness and hygiene standards.

• Coordinate with vendors for timely delivery of pantry items.
• Ensure cleanliness and hygiene standards are maintained in the pantry area.

• Manage indoor and outdoor plant maintenance.
• Coordinate with external vendors for landscaping services.
• Ensure the upkeep of green areas within the premises.

• Oversee the daily operations of the canteen, including food quality, service, and cleanliness.
• Handle feedback and complaints related to the canteen services.

Seating and Aesthetics

• Manage seating arrangements and office layouts.
• Ensure the aesthetic appeal of the office space.

• Coordinate transportation services for employees, including outside cabs and buses.
• Monitor vehicle maintenance and scheduling.
• Address any transportation-related issues or concerns.

Guest House Management

• Coordinate guest house bookings and stay arrangements.
• Ensure guest house facilities are well-maintained and equipped.
• Handle guest inquiries and resolve any issues promptly.

EPBAX (Electronic Private Branch Exchange)

• Manage the EPBAX system for internal and external communication.
• Handle incoming and outgoing calls efficiently.
• Maintain directory and extension lists.

Qualifications & Preferred Attributes:

• A bachelor s degree in Business Administration or a related field is preferred.
• Proven experience (typically 2-5 years) in administrative or office management roles.
• Prior experience in facilities management, housekeeping supervision, or related areas is desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solvingskills and attention to detail.
• Ability to anticipate needs and think proactively.
• Experience in a fast-paced, dynamic environment.
• Proactive in identifying issues and providing practical solutions.
• Ability to multitask and manage multiple responsibilities efficiently.
• Capable of taking initiative and leading by example.
• Ability to coordinate with external vendors for various services.
• Detail-oriented and capable of maintaining accurate records.
• Capable of interacting with staff at all levels and handling inquiries effectively.

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