Billing & Estimation Engineer

• The Assistant Manager / Manager Billing & Estimation is responsible for overseeing the billing and estimation processes within the organization
• This role involves preparing accurate project cost estimates, managing billing activities, and ensuring timely invoicing to clients
• The individual in this position will work closely with project managers, sales teams, and clients to ensure billing and estimation processes align with project requirements and organizational standards

Key Responsibilities:

• Estimation:Prepare detailed and accurate cost estimates for projects based on project requirements, materials, labor, and overhead costs
• Collaborate with project managers, engineers, and other stakeholders to gather necessary information for creating precise estimates
• Analyze project specifications and blueprints to understand project scope and requirements
• Stay updated with industry pricing trends, material costs, and labor rates to ensure competitiveness and accuracy in estimates
• Review and refine estimates as necessary, ensuring they align with the organizations profit margins and pricing strategies
• Billing:Develop and maintain billing procedures and guidelines to ensure consistency and accuracy in the billing process
• Generate invoices and statements accurately and in a timely manner
• Verify billing data to ensure completeness and correctness, resolving any discrepancies with clients or internal teams
• Coordinate with project managers and clients to resolve billing-related queries and concerns
• Monitor accounts receivable and follow up on overdue payments, working closely with the finance department
• Documentation and Reporting:Maintain detailed records of estimates, invoices, and billing communications for future reference and auditing purposes
• Prepare regular reports on billing and estimation activities, providing insights into key performance indicators (KPIs) to management
• Assist in financial reporting by providing accurate billing and revenue data to the finance department
• Process Improvement:Identify areas for process improvement in billing and estimation procedures
• Implement best practices to enhance efficiency, accuracy, and customer satisfaction
• Stay informed about industry standards and emerging trends related to billing and estimation processes
• Collaboration and Communication:Collaborate with cross-functional teams, including project management, sales, and finance, to ensure seamless project execution and billing processes
• Communicate effectively with clients, addressing their billing inquiries and concerns professionally and promptly
• Foster positive relationships with clients, promoting customer satisfaction and retention