Senior Executive - Procurement

Reporting to Procurement Support manager, the New Hire will be responsible in the creation of orders in the various tools and software, creation of goods / service receipt in tools and software, coordinate the creation and timely updating the supplier files, ensuring the management and monitoring of supplier s invoices for direct purchases and dealing with all the issues related to interfaces, supplier payments and order creation.

• Purchase Order creation in different tools and software
  Creation of Goods / service receipt in different software
• Proper liaising with stakeholders in order to close the old cases
• Self Driven approach to complete the daily deliverables
• Receive PR or Purchase or and PO amendments request from buyers and ensure creation of PO in IFS and Oracle from purchase requests
• Ensure the closure of Purchase orders
• Releasing of PO and further communication with supplier, if required
• Ability to understand supplier quote for PO creation
• Understanding of commercial and legal terms used in Procurement process for effective PO creation and its management
• Manage and issue requests to create / modify supplier records
• Liaise with buyers to obtain the documents required for the creation of supplier records and update them.
• Prepare and issue requests to create and / or modify supplier record
• To manage the on boarding process of supplier on request of Sourcing team
• Monitoring and management of supplier invoices
• Receipt of supplier invoices and conduct a compliance check
• Check and validate with various departments (QCS, Engineering, transport, purchasing) the completion of the invoiced service and inform the suppliers accordingly
• Keep the record of receipts in software and ensure reconciliation with the invoices.
• Monitor the approval of invoices until payment
• Performed transition work till end process of start of project/ new process
• Understanding and designing of workflow and SOPs as per the agreed procedure and maintaining relevant trackers.
• Understanding of Perform quality checks and related corrective measures