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Professional Assistant

3 Professional Assistant Jobs

Assistant Professional

Siemens Limited

4.1

based on 4.8k Reviews

6-7 years

Mumbai

1 vacancy

Assistant Professional

Siemens

posted 19d ago

Job Role Insights

Flexible timing

Key skills for the job

SAP CO Logistics Computer Networking Hospital Administration Income Tax Clinical Data Management

+ 4 more

Job Description

Should be able to provide executive assistance to Senior Management members.

Excellent communication skills - written / spoken, networking skills.

Able to manage calendars / time management / handling events / travel arrangements / Short or small project management skills.

Knowledge of SAP

Good at Microsoft office / preparation of presentations / creating MoMs

Should be able to manage senior management / HQ visits with detail planning and co-ordination.

Stake holder management - for time slots / availability / rescheduling etc

Able to handle multiple tasks with flexibility / agility and high execution speed.

1. Expense & Travel Management

Preparation of expense claims, domestic & international travel claims, and income tax exemption & declarations for SCM and CF R Head

Arranging domestic and international travel, including flight bookings, visa processing, hotel reservations, car arrangements, airport transfers, and forex for international travel.

Ensuring travel arrangements are made within the timeframe to optimize costs.

Reconciliation of Amex statements and maintaining a travel tracker.

Keeping updated on company policies related to travel, HR, and compliance.

2. Calendar & Meeting Management

Managing calendars, scheduling internal and external meetings, including group meetings and JF s.

Developing agendas for meetings and travel, distributing relevant materials in advance.

Recording minutes of meetings, following up on key discussion points.

Coordinating meeting logistics, including room setup, technology requirements, and catering.

Booking meeting rooms for day-to-day meetings.

Coordinating overseas visitors, issuing invitation letters, and assisting with hotel and car bookings.

3. Administrative & Approval Responsibilities

Checking and approving all expense claims, domestic & international travel claims for direct reportees of SCM and CF R Head.

Approving statutory payments, journal vouchers, purchase orders, leaves, and awards through internal Siemens applications

4. Event & Project Coordination

Coordinating events related to SCM and CF R Head.

Providing project management assistance, ensuring smooth execution of key initiatives.

Participation in core meetings, minuting discussions, and ensuring topic follow-ups.

Supporting preparation of management meetings, including creating presentation slides with inputs from relevant stakeholders.

5. Logistics & Other Responsibilities

Maintaining accurate and organized records for official car and driver and arranging backup when required.

Proficiency in MS Office (Excel, PowerPoint, Word, Outlook, etc.) for data management, reporting, and presentations.

Key Requirements:

in an Executive Assistant, Administrative, or similar role, preferably in a multinational or corporate environment
calendar management, travel coordination, and expense processing
senior leadership and cross-functional teams
to interact with internal and external stakeholders
to handle multiple priorities efficiently
with a proactive approach to problem-solving
and handle sensitive information
Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook, etc.)