Executive Assistant

Role & responsibilities

If youre considering this role, here’s what you can expect:

1. A Fast-Paced, Unstructured Environment

• Unlike corporate EA roles where tasks are clearly defined, you’ll need to be adaptable and thrive in ambiguity.
• You won’t just follow instructions—you’ll create systems, improve efficiency, and help streamline operations.

2. High Levels of Responsibility & Ownership

• You’ll be a gatekeeper for my time, helping me prioritize what truly matters.
• You’ll handle sensitive company information, investor communications, and high-priority follow-ups.
• Instead of just executing tasks, you’ll be making decisions and solving problems proactively.

3. A Mix of Strategic & Administrative Work

• Beyond managing my calendar, emails, and travel, you’ll support on:
• Fundraising efforts (tracking investors, updating decks, scheduling meetings).
• Market research and hiring support.
• Special projects like event planning or onboarding new tools.

4. Rapid Learning & Exposure

• You’ll work directly with high-level stakeholders—investors, clients, and board members.
• This role is a stepping stone to Chief of Staff or operations leadership if that’s where you see your career heading.

5. Handling High-Stakes, High-Pressure Situations

• You need to anticipate problems before they arise and handle urgent situations with confidence.
• A startup moves fast, so flexibility and staying calm under pressure are key.

6. A Need for Proactivity & Initiative

• I won’t always have time to give instructions—you’ll need to identify inefficiencies and fix them.
• The best EAs think ahead—you’ll know what I need before I even realize it.

7. A Rewarding Yet Demanding Role

• The hours can be unpredictable, and last-minute changes are part of the game.
• But if you’re looking for a role with impact, learning, and direct exposure to startup leadership, this could be an exciting opportunity for you.

If this sounds like the kind of challenge you’d enjoy, let’s talk.

Preferred candidate profile

1. Highly Organized & Detail-Oriented

• You keep track of multiple moving parts without dropping the ball.
• You anticipate needs and ensure nothing falls through the cracks—whether it's scheduling, follow-ups, or task management.
• You can build and refine systems to make things run smoother.

2. Proactive & Solution-Oriented

• You don’t wait to be told what to do—you see a problem and fix it.
• You think two steps ahead and solve issues before they arise.
• You take ownership of your tasks and figure out solutions, not just present problems.

3. Fast Learner & Adaptable

• Startups evolve quickly, and you’re comfortable with changing priorities.
• You can pick up new tools, processes, and information quickly.
• You don’t get flustered by ambiguity and thrive in an unstructured environment.

4. Excellent Communicator

• You can draft professional emails, handle investor or client communication, and articulate thoughts clearly.
• You know how to manage up—keeping me informed without overwhelming me.
• You can diplomatically say no and manage requests to protect my time.

5. Discreet & Trustworthy

• You will handle confidential company and personal information, and I need to trust you completely.
• You exercise good judgment and know what should remain private.

6. Tech-Savvy & Resourceful

• You’re comfortable with tools like Google Workspace, Slack, Notion, Trello, CRM platforms, and other productivity apps.
• If you don’t know a tool, you figure it out fast.
• You can research, find information, and make recommendations efficiently.

7. Strong Project & Time Management Skills

• You can juggle multiple tasks, prioritize effectively, and keep things moving.
• You know when to escalate something and when to handle it yourself.
• You manage deadlines and keep me accountable without needing micromanagement.

8. Thick-Skinned & Calm Under Pressure

• You don’t get flustered easily and can handle urgent situations without panic.
• You can deal with last-minute changes, tight deadlines, and high expectations while staying composed.

9. A Strategic Thinker with a Get-It-Done Attitude

• You’re not just reactive—you think about how to improve processes and efficiency.
• You can handle both big-picture thinking and small operational details.
• You thrive in a high-performance, fast-moving environment.

Bonus Traits:

✔ Experience working with founders or executives in startups.
✔ A background in operations, project management, or business administration.
✔ Strong writing and presentation skills.
✔ Understanding of finance, contracts, and vendor management.

If this sounds like you, you’ll be an invaluable asset—not just an assistant, but a right-hand partner in making things happen.