Admin Executive

Role & responsibilities

As an Admin Executive at Mohan Mutha Group, you will play a pivotal role in maintaining a productive and organized work environment. You will be responsible for Assisting the Admin Manager, overseeing other staffs requirements, managing office resources, and ensuring the smooth day-to-day operations of our Chennai office.

Key Responsibilities:

Team Management:

• Supervise a team of runner boys, office boys including and Office Coordinators.
• Provide guidance, coaching, and training to team members to ensure they meet their job responsibilities effectively.
• Managing the housekeeping contract employees to make sure of the cleanliness at workspace, washroom etc.

Office Operations:

1. Manage and optimize office space, ensuring an efficient layout and utilization of resources.

2. Oversee office supplies procurement, inventory management, and vendor relationships.

3. Develop and enforce office policies and procedures to enhance productivity and maintain a safe, clean, and organized workspace.

4. Maintains the stock of office stationery and ensures that Library is properly maintained.

5. Periodically based on Air Conditioners, Furniture, and AMCs etc.

6. Building maintenance - Property Tax, Water Tax, Sewage Tax remittance

7. Ensures efficient fuel usage and thereby controlling fuel cost and generation of fuel related reports.

8. Ensures effective vehicle maintenance to avoid breakdown and repairs.

Facilities Management:

• Coordinate maintenance and repairs for office equipment, including computers, printers, and other relevant technology.
• Ensure a comfortable and safe working environment for employees, addressing any facility-related issues promptly.

Event and Meeting Support:

• Assist in planning and executing company events, meetings, and workshops.
• Coordinate logistics for internal and external meetings, including room reservations, audiovisual setup, and catering arrangements.
• Prepare presentation materials, monthly MIS reports and correspondences, etc.,

Preferred candidate profile

A. Bachelor's degree in business administration or a related field preferred.

B. Proven experience in administrative roles, with at least 3 years in as Admin Executive position.

C. Strong organizational and multitasking abilities.

D. Excellent communication skills and a customer-service-oriented attitude.

E. Proficiency in office software and tools (e.g., Microsoft Office suite).

F. Knowledge of local regulations and compliance related to office management.