Billing clerks and Documentation Assistant, Mohali Location.

We are looking for a detail-oriented and organized Billing Clerk Assistant to join our Mohali warehouse team. The successful candidate will assist in the accurate and timely billing of pharmaceutical products, ensuring all transactions are processed correctly, and all relevant documentation is maintained for invoicing and record-keeping purposes.

Key Responsibilities:

• Invoice Processing:
  
• Assist in preparing and generating invoices for pharmaceutical products based on sales orders or delivery notes.
• Ensure all billing information, including quantities, prices, taxes, and customer details, is accurately captured.
• Verify pricing and discounts against sales agreements or contracts before generating invoices.
• Handle any discrepancies or issues related to invoices and coordinate with the sales and accounts departments.

• Data Entry and Documentation:
  
• Accurately input billing data into the companys accounting system.
• Maintain and organize billing records, ensuring proper filing and retrieval for future reference and audits.
• Assist in preparing monthly or quarterly reports related to billing activities.
• Ensure that all invoices are issued on time to maintain the timely cash flow of the business.

• Coordination with Internal Teams:
  
• Work closely with the sales team to ensure the accuracy of billing details.
• Collaborate with the warehouse team to verify product shipments and deliveries for invoicing.
• Coordinate with the accounts department to resolve any billing-related queries and ensure the proper handling of payments.

• Customer Inquiries:
  
• Address billing-related inquiries from customers professionally and resolve issues or discrepancies in a timely manner.
• Assist in generating and sending out customer statements, account details, and transaction summaries.

Additional Requirements:

• Ability to work well under pressure and handle a high volume of billing transactions.
• A team player with a proactive approach and a positive attitude toward learning.
• Ability to work independently and take initiative when needed.
• Flexibility to work extra hours during peak periods, as required by the business.