Executive - Purchase / Sr. Executive - Purchase

Purpose of this position

• Managing and reporting day- to-day functioning of the purchasing process, which calls for complete visibility on Open Purchase and Job Work Orders, Quotations, etc.
• Authorize and evaluate goods receipt and ensure adherence to timeline, quality and Purchase Policy.

Key Tasks

• Evaluate & acknowledge Purchase requisitions
• Request quotes and compare prices for maximum ROI
• Prepare Purchase order & ensure timely delivery of goods/service being purchased
• Monitor and track Quality and timely delivery of materials - solve issues pertaining to late deliveries, rejection, vendor grievances, etc
• Coordinate with accounts to ensure timely payment to the vendors
• Regular update of Purchase database ( Purchase indent to delivery, ,Vendor database ,AMC database, PO file,etc )
• Maintain up to date documentation as per audit needs
• Estimate and establish cost parameters and budgets for purchases along with the timeline.
• Negotiate appropriate contracts for pricing and supply
• Must adhere to the process & guidelines given in Purchase Policy.
• Track incoming inventory, delivery arrival time, and note actual arrival time, quality & quantity of a products.
• Research and develop reliable vendor base

Experience and Qualifications

• 8-10 years of Purchasing experience preferable in school related purchases like Uniform, grocery, books, stationery, housekeeping items etc.
• Facility related purchases (Housekeeping, AMC,etc) for multiple locations
• Managing Vendors
• Securing process & statutory compliances.
• Sound knowledge of all processes: Indent, Quotes, Comparisons, Approvals, PO, Delivery, Payments.
• Good in negotiations

Preference

• School experience
• Process driven
• Team player