Executive Assistant

Job Summary:
We are seeking an organized, detail-oriented, and tech-savvy Assistant to provide administrative support to Head of Corporate Communications. The successful candidate will be responsible for managing schedules, coordinating travel, preparing documents, and performing various administrative tasks.

Key Responsibilities:

Administrative Support
1. Manage HOD schedule, including appointments, meetings, and travel arrangements.
2. Coordinate and arrange travel itineraries, accommodations, and transportation.
3. Prepare and edit documents, presentations, and reports.
4. Maintain accurate and up-to-date records and files.
5. Develop and implement effective filing systems, both physical and digital.

Communication and Correspondence
1. Respond to emails, phone calls, and messages on behalf of HOD.
2. Prepare and send correspondence, including emails, letters, and packages.
3. Develop and maintain relationships with clients, colleagues, and vendors.

Organization and Time Management
1. Prioritize tasks and manage multiple projects simultaneously.
2. Develop and implement effective time management systems.
3. Coordinate and schedule meetings, appointments, and events.

Technical Support
1. Proficiently use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
2. Familiarity with Google Workspace (Gmail, Google Drive, Google Docs).
3. Ability to learn and adapt to new software and technology.

Miscellaneous
1. Perform other administrative tasks as assigned by Averi Banerjee.
2. Maintain confidentiality and handle sensitive information with discretion.
3. Provide exceptional customer service and support.

Education and Experience
1. Degree/Diploma or equivalent required.
2. 2-3 years of administrative experience preferred.

Skills and Qualities
1. Excellent communication, organizational, and time management skills.
2. Proficient in Microsoft Office Suite and Google Workspace.
3. Ability to work independently and as part of a team.
4. Strong attention to detail and problem-solving skills.
5. Friendly, approachable, and customer-focused demeanour.

Work Environment
1. This is a full-time position,
2. The Assistant will work from Juhu Branch, should be flexible to travel with or without me with occasional travel as per HODs instructions

What We Offer:
1. Competitive salary and benefits package.
2. Opportunity to work with a dynamic and growing team.
3. Professional development and growth opportunities.

If you are a motivated, organized, and tech-savvy individual who is passionate about providing exceptional administrative support, please submit your application, including your resume and cover letter.