HR ADMIN Bachelors in HR

1) Hiring
A) Scheduling for interview round with HR head.
B) On receiving feedback from. HR head on the candidate s interview. Proceeding to
scheduling interview round 2 with Reporting manager - on receiving feedback on
round 2 if suitable scheduling interview round 3 with Mr Hussain Lehry (Product
Development Director). ( PDM).
C) On receiving feedback from Reporting manager and PDM you will coordinate with
HR head.
D) On receiving salary details confirmation from HR head. Send email job offer to the
candidate.
E) On receiving confirmation from candidate on email Job offer.
F) Send PDF documented job offer letter.
G) Conduct Employee background verification for the candidate and cc to the HR
Head.
2) Onboarding.
a. Candidates have to bring the signed job offer letter to the DOJ to allow
access to premise.
b. Collect all the documents from the candidate ( personal file with Aadhar
card, pan card, passport size photograph., EPF details, IT returns details if
any etc.
c. Preparation of Appointment letter, The company undertaking letter much in
advance before (DOJ)and getting the signature of the HR head on all the
documents.
d. Onboarding checklist will be shared and have to be followed strictly once the
candidate has been hired.
e. Oreintation to be conducted. Taking a tour of factory and mentioning the Fire
Safety exists, and about fire extinguishers, assembly point in case of fire.
Occupational Safety - Safety shoes and Safety helmet, safety gloves
compulsory to be worn. Every first aid box needs to be filled with non expired
medicines.
f. After completion of 6 months of probation period confirmation letter needs
to be sent to the candidate.
g. Hiring of Contract workers as per requirement.
h. Replacing empty positions of contract workers.
3) PAYROLL
a. Maintaining payroll for Employees of Lehry Industries, Contract Workers and
also Employees of Lehry Instrumentation and Valves PVT LTD ( Warehouse
employees).
b. Visitors entry permit to be prepared.
c. Lunch pass for all employees need to be entered on the excel sheet which
will have to be deducted from the salary before crediting the salary on 5th of
every month.
d. Sending industries as well as Lehry Valves attendance by 1st for approval and
smooth salary credit.
e. Collecting of any expenses of employees which need to be reimbursed.
f. By 7th proceed to PF challan creation.
g. By 7th proceeding to create pay slip for all employees and sending pay slip to
HR Head for signature.
4) Factory Activities:
a. No of people who have visited the factory checking with the security and
signature on the entry and exit passes (Employees and Visitors).
b. Monthly once organizing for Fire Safety drill at the factory.
c. Factory Certificates to be checked whether Updated or not- Fire Safety
Certificate, Stability Certificate. Building Certificate. Machinery Certificate.
d. Trigger Sheet will be shared with you which has all the updates and one drive
folder also has all the updates.
e. Lunch register has to be updated on the excel sheet.
f. Organizing of STP cleaning on a monthly basis.
g. Ensuring plant is upto date with all fire tanks filled , cooling tower water is
filled.
h. Sign boards need to be fixed. So coordinating with the concerned person to
fix the sign boards.
i. Housekeeping supplies need to be looked into and processing to Purchase
team to place an order.
j. Whenever events are organized at factory ensuring the meeting room is set
up and ordering for refreshments.
k. Ayudhya pooja gifts need to be planned much in advance for all the
employees.
l. Sharing grievances of employees to the HR Head.

Location:
Lehry Industries, C-2 Sipcot Industries Estate Main Road, Gummidipoondi, Thiruvallur 601 201.