Accounts Receivables | Intercompany Accounting | Senior Associate

KEY TASKS AND RESPONSIBILITIES

• Media Billing: Ensuring we have the correct client approval in place, and billings are raised for the media
• which has been delivered.
• Non-Media Billing: Ensuring we have the correct client approval in place, and raise all billings for nonmedia activity, such as projects, Fees, and T&E.
• Submission / Distribution of billing documents: Uploading billing documents to client portals or emailing to the client within 24hrs of raising.
• Maintain client finance folders: Saving copies of all financial documents such as POs, Invoices and media plans, within the finance folders to support all billings raised.
• Maintain Financial status trackers: Keeping a record of all POs received from the clients, as well as billings raised to aid in budget controlling and paid/unpaid status.
• Billable job creation & maintenance: Creating and maintaining client billable jobs, ensuring WIP balances are in a credit balance, as well ensuring the jobs are closed at the end of each project and revenue taken when due.
• Review meetings: Meeting with the account teams on a regular basis (either monthly or weekly) to ensure all activity has been captured on the system, billed out to client, as well as resolving any pending queries on both billing and cash collections.
• Month end reporting: Completing the various reporting required to complete month end, such as unbilled media commentary, WIP commentary, Credit Control commentary.

General duties

• ISRs (Intercompany Service Requests): Creating ISRs to support intercompany billing, ensuring the correct level of detail is quoted on the ISR, as well as making sure sufficient client approval is in place to avoid delays in billings being processed or exposure to our WIP.
• Payable queries: Assisting the media payables team in Shared Services with coordinating / escalating payable queries which remain unresolved
• Receivable queries: Resolving any queries with our billings to client
• Audits: For both client and internal audits, providing any sample documents which are being tested.
• Training and updates: Participate in training and keeping up to date with any changes to processes or company policies
• ADHOC: Carrying out any ADHOC requests which relate to your role or the clients which you are responsible for.

Experience:

• Experience in a billing role
• Media ocean (DDS) experience preferable
• Intermediate level of Microsoft Excel
• Comfortable working in late night US Shift (8PM-5AM)