HR & Admin Executive

Job Description:

We are looking for a detail-oriented and proactive HR & Admin Executive to join our team. The ideal candidate should possess strong administrative skills, be excellent in communication, and be proficient in Excel. You will be responsible for managing HR processes, recruitment, and handling day-to-day administrative tasks to ensure smooth operations.

Key Responsibilities:

HR Responsibilities:

1. Recruitment & Selection:
• Source, identify, and screen potential candidates using various job platforms.
• Shortlist suitable candidates and schedule interviews with the hiring team.
• Maintain a database of candidates from shortlisted to selected, ensuring accurate records of recruitment stages.
• Research on job websites and portals to explore new ways of attracting talent.
2. Candidate Onboarding & Documentation:
• Coordinate the onboarding process for new employees, ensuring all necessary documentation and agreements are completed.
• Draft, review, and manage employment contracts and agreements.
• Assist in induction programs for new employees.
3. Employee Database & Payroll Management:
• Maintain an up-to-date employee database, ensuring accurate records of personal details, job roles, and compensation.
• Manage payroll processing, ensuring timely payments and deductions as per policy.
• Handle leave management, attendance records, and other employee records.
4. HR Policies & Compliance:
• Ensure compliance with internal HR policies and labor laws.
• Draft and update HR policies in coordination with the management as required.
• Support employee relations initiatives and help resolve HR-related issues.

Admin Responsibilities:

1. General Administrative Tasks:
• Handle general administrative duties, including managing calendars, scheduling meetings, and organizing company documents.
• Ensure smooth functioning of office operations remotely, coordinating with external vendors and service providers as needed.
2. Documentation & Record Keeping:
• Maintain organized digital filing systems for employee records, agreements, and other official documents.
• Assist in drafting official letters, reports, and memos for company communication.
3. Vendor & Contract Management:
• Liaise with vendors, service providers, and other third-party contractors for administrative tasks.
• Draft and manage service agreements with vendors and ensure timely renewals.
4. Compliance and Legal Support:
• Assist in maintaining compliance with company policies, legal obligations, and administrative standards.
• Support with research on administrative tools and platforms to enhance productivity.

Skills Required:

• Proficient in Excel for maintaining HR and admin databases.
• Excellent communication skills (both written and verbal).
• Hands-on experience in HR tasks like recruitment, payroll management, and employee records.
• Ability to handle admin-related duties effectively and multitask between HR and administrative responsibilities.
• Knowledge of HR policies, compliance, and legal documentation.

Perks & Benefits:

• Work from home opportunity.
• Structured work hours with a half-day on Saturdays.

If you are highly organized, able to manage HR and admin duties efficiently, and looking for a role with growth opportunities, we encourage you to apply.