Secretary

Job Purpose

Seamless management of plans, events and meetings for heads

Job Responsibilities(JR) : 6 8 Areas 

Actionable (4-6)

  Calender management of Function head 

Meetings, VCs, Calls, Travel Plans, External meetings,

Internal meetings and team reviews

Email Management

Screening of all incoming mailers, segregation and schedulers for meeting requests

Travels claims and other claims, Approval management of team Leave Attendance, leave, Claims

• Cost Specific, post Budget analysis, Other critical performance parameters – Load sharing, delivery outcome, backups

.

Coordination of HR related all Activities 

• PMS, Mid terms, KRA collation, JDs and Org Structures for team members updated

Preparation of summaries of meetings, actionables and delegations

• Oraganising events, Briefings, Presentations,  

Educational Qualifications (examples listed below)

Key Skills(examples listed below)

• Graduation: 

Computer literate

• Planning and Organizing Skills
• Communication, 
• Knowledge of Computers, Minutes of meetings, Mailers draft

Experience Required (examples listed below)

• Minimum experience in years – 5-10 yrs
• Exposure to Secretarial practice and functions / duties

Major Stakeholders (intra team and cross functional stakeholders, who would need to be interacted with for discharging duties)

• Internal heads of Functions and cross functions, team members