Facility Executive - Soft Services

Job Description

1. Facility Management: Admin/Facility executives manage the overall operations and maintenance of the facility. This includes overseeing building maintenance, repairs, and renovations, managing security systems, and ensuring compliance with safety and health regulations.

2. Space Planning and Allocation: They handle space planning and allocation to optimize the utilization of office space. This includes coordinating with different departments to determine space requirements and implementing effective space management strategies.

3. Vendor Management: They liaise with various vendors and suppliers for facility-related services, such as janitorial services, security personnel, maintenance contractors, and equipment suppliers. They handle vendor selection, contract negotiation, and ongoing vendor management.

4. Budgeting and Expense Management: Admin/Facility executives are responsible for preparing and managing the facility budget. They monitor expenses related to maintenance, repairs, cleaning, utilities, and other facility services to ensure cost-effectiveness.

5. Office Administration: They handle general administrative duties such as managing correspondence, coordinating meetings, scheduling appointments, organizing travel arrangements, and maintaining office supplies.

6. Health and Safety Compliance: They ensure compliance with health and safety regulations within the facility. This includes conducting regular safety inspections, implementing emergency procedures, and providing necessary training to employees.

7. Event Coordination: Admin/Facility executives may assist in coordinating internal and external events held at the facility. This could include planning and managing logistics, catering, room setup, audiovisual requirements, and other event-related tasks.

8. Sustainability and Green Initiatives: They may contribute to implementing sustainable practices and green initiatives within the facility. This can involve initiating energy-saving measures, waste management programs, and promoting eco-friendly practices among employees.

To be effective in this role, an Admin/Facility Executive should have strong organizational and problem-solving skills, attention to detail, excellent communication abilities, and knowledge of facility management principles and best practices.