Executive Assistant

Responsibilities

• Calendar Management:
• Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls.
• Prioritize and resolve scheduling conflicts effectively.
• Ensure executives are prepared for upcoming meetings with necessary materials and briefings.
• Travel Coordination:
• Arrange domestic and international travel, including flights, accommodations, transportation, and visas.
• Prepare detailed itineraries and travel documents.
• Manage travel expenses and reimbursements.
• Correspondence and Communication:
• Screen and direct phone calls, emails, and mail.
• Draft and prepare correspondence, presentations, and reports on behalf of executives.
• Manage internal and external communications, ensuring timely and accurate information flow.
• Administrative Support:
• Provide general administrative support, such as filing, photocopying, scanning, and data entry.
• Manage expenses and process invoices.
• Maintain office supplies and equipment.
• Meeting and Event Planning:
• Assist in planning and coordinating meetings, conferences, and events.
• Prepare meeting materials and agendas.
• Take minutes and distribute meeting summaries.
• Confidentiality and Discretion:
• Maintain the highest level of confidentiality and discretion regarding sensitive information.
• Handle confidential documents and communications with utmost care.

Qualifications

• Experience:
• Executive Assistant or a similar role supporting senior-level executives.
• Skills:
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Excellent interpersonal skills and professional demeanor.
• Ability to maintain confidentiality and discretion.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.