HR Admin Executive

Job Title: HR Admin Executive

Job Type: Full time

Roles & Responsibilities

HR Duties:

• Manage Company licenses validity
• Manage Insurance Medical and Office
• Handle Recruitment (end to end, sourcing, screening, conducting)
• Monitor TMS Attendance
• Monitor Leave Management
• Monitor Expenses Management
• Handle On Boarding (orientation, welcome new staff)
• Handle Off Boarding (Exit interview, etc)
• Assist in Performance Management (confirmation, poor performance, and yearly appraisal)
• Monitor all HR admin documents proper filling (e-copy upload into KEKA and HR admin folder)
• Handle HR-related inquiries and provide necessary support or redirection to employees
• Prepare monthly payroll input sheets by validating attendance reports and ensuring data accuracy.
• Utilize HRMS software to manage and update staff data, maintain employee records, and generate reports as needed
• Source and evaluate suppliers for various office requirements, ensuring quality and cost-effectiveness
• Support the performance review process by assisting in scheduling, data collection, and tracking progress
• Help managers implement performance improvement plans and provide ongoing employee feedback

Administrative Duties:

• Provide administrative support to Senior management or different departments
• Coordinate with origins Food and Travel on their travel to India
• Coordinate with documents/asset sending or receiving couriers from vendors /stakeholders/ employees.
• Maintain and organize office files, Records and Documentation
• Order and Manage office supplies inclusive of stationary, Printer accessories, Pantry requirements like water and Coffee machine raw materials and equipment on a timely basis (Biweekly/Monthly)
• Oversee Office Maintenance inclusive of total workspace and liaise with vendors as needed
• Issue and Maintain records on used and available parking slot for two-wheeler as well as four-wheeler.
• Maintenance of Housekeeping Attendance
• Regular check on the A/C service and maintenance of records on the same
• Maintenance of the Cabin and Cupboard keys
• Coordinate with Housekeeping on the watering schedule for the inhouse plants
• Manage Employee Engagement (yearly Dinner and Dance, Team bonding, etc)
• Organize all office events and celebrations, including overseeing decorations
• Handle office-related inquiries and resolve any issues that arise including Coordination with building Management
• Any ad-hoc job assigned by superior from time to time

Qualifications :

• Any UG is preferred (Bachelors degree in Business Administration, Management, MBA (HR) or a related field preferred)
• Proven experience (2- 3 years) as a HR & Admin.

Skills Required

• Strong knowledge of HR functions (recruitment, onboarding, employee relations
• Strong organizational and multitasking abilities
• Proficiency with HRMS & MS Office (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• General Administration skills
• Ability to handle confidential information
• Ability to work independently and as part of a team
• Flexibility and adaptability in a dynamic work environment

Working Conditions

• This is a full-time, on-site position based in Chennai
• Working days are Monday to Friday
• Work Timings are 09.30 AM to 06.30 PM (1 Hour break)
• Requires 10% to 20% Travel inside Chennai