Executive Assistant To Chief Executive Officer

Job Title: Executive Assistant cum Admin Executive
Location: Ahmedabad, Gujarat. (Travel required for Business Meetings)
Industry: Waste Management Industry
Experience: 1-2 years (preferably in a startup ecosystem)
Language Requirement: Must be fluent in Gujarati, Hindi and English.
Reporting to: The CEO
Joining: Immediate

Role Overview:
We are looking for a proactive and execution-driven Administration
Executive cum Executive Assistant to the CEO who can manage the overall office administration and support the CEO in critical business functions. This role requires strong decision-making abilities, stakeholder coordination, and multitasking skills to manage day-to-day operations.
The ideal candidate should have a strong understanding of the startup ecosystem and experience coordinating with multiple departments like Sales & Marketing, Finance, HR and Operations. The role will also involve travel coordination, stakeholder communication, business meetings, and presentations.

Key Responsibilities:

1. Executive Assistance to CEO
Manage and prioritize CEO’s calendar, meetings, and travel arrangements.
Act as the first point of contact for both internal and external stakeholders on
behalf of the CEO.
Handle email correspondence, phone calls, and scheduling with professional
discretion.
Draft and prepare company presentations, reports, and official communication.
Organize and maintain confidential company records, contracts, and business
documents.

2. Office Administration & Coordination
Oversee office administration including vendor management, procurement, office
supplies, and facility maintenance.
Ensure compliance with administrative policies and streamline operational
workflows.
Assist in preparing MIS reports, expense tracking, and budgeting for office
administration.

3. Cross-Functional Coordination
Collaborate with Sales & Marketing, Finance, HR and Operations teams to
ensure smooth business operations.
Coordinate with field executives in Gujarat for operational efficiency.
Liaise with external stakeholders, government bodies, and regulatory agencies as
required.

4. Travel & Event Management
Arrange domestic and international travel, including ticket booking,
accommodation, and itineraries.
Plan and coordinate business meetings, industry events, and networking
opportunities.

5. Execution & Problem-Solving
Proactively identify and resolve operational bottlenecks.
Assist in strategic planning and execution of CEO’s directives.
Be a go-getter with strong execution skills to ensure seamless coordination across
all departments.

Preferred Candidate Profile
Education: Bachelor’s or Master’s degree in Business Administration,
Management, or related fields.

Experience: 1-2 years in a similar role, preferably in a startup. Waste
Management / Sustainability Industry experience will be a great
advantage
Language Skills: Must be fluent in Gujarati, English, and Hindi.
Technical Skills: Proficiency in MS Office (Excel, PowerPoint, Word),
G-Suite, and project management tools.
Soft Skills: Strong communication, decision-making, multitasking, and
problem-solving abilities.
Work Ethic: Highly organized, detail-oriented, and capable of working
in a fast-paced environment.

What We Offer:
Competitive Salary & Perks aligned with industry standards.
Hands-on Management Experience through direct exposure to
CEO and stakeholders.
Career Growth Opportunities in a high-growth industry with
leadership potential.
Work in a Socially Responsible Industry focused on sustainability
and environmental impact.
If you are a go-getter with strong execution skills, thrive in a fast-paced
startup environment, and can communicate fluently in Gujarati, we
invite you to be part of our growing team!