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Diadem Technologies

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4.7

based on 14 Reviews

5 Diadem Technologies Jobs

Executive Assistant & Process Coordinator

Diadem Technologies Pvt Ltd

4.7

based on 14 Reviews

3-5 years

Kolkata, Mumbai, New Delhi + 4 more

1 vacancy

Executive Assistant & Process Coordinator

Diadem Technologies

posted 6d ago

Job Role Insights

Flexible timing

Key skills for the job

Hospital Administration Business Operations Active Directory Business Process Management IT Services Document Management

+ 2 more

Job Description

The Executive Assistant and Process Coordinator will play acrucial role in ensuring smooth business operations by providing high-leveladministrative support to the Director, coordinating daily tasks, and managinginternal processes. This individual must be highly skilled in task follow-up,communication, and organization, with the ability to act as the Directorsvoice across teams.

Key Responsibilities:

Executive Support and Task Coordination:

Act as the primary point of contact for the Director, managing schedules, emails, and task delegation.

Ensure timely follow-up on tasks assigned to various departments on behalf of the Director.

Coordinate and track task completion using structured follow-up processes.

Process Management and Workflow Coordination:

Assist in developing and improving internal processes for smoother task execution and tracking.

Monitor and ensure adherence to deadlines for key projects and deliverables.

Maintain and update task delegation sheets and process documentation.

Meeting and Communication Management:

Schedule and organise meetings (online and offline), prepare agendas, and record key decisions and follow-up actions.

Communicate with team members on behalf of the Director, ensuring alignment and clarity on assigned tasks.

Document Management and Reporting:

Prepare and maintain business reports, presentations, and documentation for management review.

Ensure confidentiality and accuracy in handling sensitive company information.

Research and Special Projects:

Conduct research on various topics as assigned by the Director and present findings in a structured manner.

Support in managing personal tasks for the Director, such as booking travel arrangements and coordinating personal schedules.

Collaboration and Team Support:

Work closely with multiple departments, acting as a liaison between the Director and internal teams.

Ensure smooth coordination and communication across the organisation.

Requirements

Bachelors degree in Business Administration, Management, or a related field.

3-5 years of experience as an Executive Assistant, Process Coordinator, or similar role.

Exceptional follow-up skills \u2014a key requirement for this position.

Strong proficiency in MS Office (Excel, Word, PowerPoint) and task management tools.

Excellent written and verbal communication skills in English.

Highly organised with the ability to multitask and prioritise tasks effectively.

Strong interpersonal skills and the ability to work with senior leaders and cross-functional teams.

Proactive, self-motivated , and capable of working with minimal supervision

Preferred Traits:

Experience in process coordination or workflow management.

Basic knowledge of IT services or technology-related industries (a plus).

Ability to remain calm under pressure and handle sensitive situations with discretion.

Comfortable assisting with personal tasks and managing diverse responsibilities.

Benefits

Work directly with leadership, gaining exposure to business operations and strategic planning.

Be part of a collaborative, fast-paced, and innovative work environment.

Opportunity to improve processes and contribute to the companys growth.