Administration Executive

Administration Executive

We are seeking a highly organized and efficient Administration Executive to join our dynamic team. This role involves a wide range of responsibilities, including HR, facilities, and general administrative tasks.

Key Responsibilities:

Human Resources:

• Recruitment:
• Job postings and sourcing candidates
• Scheduling and conducting interviews
• Reference checks
• Preparing offer letters
• Employee Records:
• Maintaining accurate employee records (offer letters, appointment letters, confirmations, promotions)
• Internal Communications:
• Circulating notices and announcements
• Managing notice boards
• Attending internal meetings and following up on action plans

Facilities Management:

• Housekeeping:
• Overseeing office cleanliness and maintenance
• Managing inventory of office supplies and equipment
• Event Management:
• Organizing internal events (birthdays, festivals, trips)
• Coordinating training, workshops, and factory/showroom visits

General Administration:

• Documentation:
• Preparing and maintaining accurate records and files
• IT Support:
• Assisting staff with IT issues and queries
• Travel:
• Booking travel arrangements for staff
• Phone Calls:
• Handling incoming and outgoing calls
• Assisting the Manager of Operations with follow-ups on proposals, billing, and payments

Qualifications:

• Diploma / Bachelor's degree in Business Administration, Human Resources, or a related field.
• Proven experience in administrative roles.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks.