Company Secretary - Hotels Chain - LLB (2-3 yrs)

Job Description for one of the renowned hotel chains in India:

Job Title: Company Secretary.

Location: Gurgaon.

Experience: More than 2 years of experience.

Key Responsibilities:

Corporate Governance and Compliance:

- Ensure compliance with the Companies Act, 2013, and other applicable laws and regulations.

- Oversee statutory filings, including ROC filings, annual returns, and board resolutions.

- Conduct regular checks of statutory compliances for the Head Office (HDHQ) and all operational units.

- Maintain statutory registers, records, and other compliance documentation.

Board and Committee Support:

- Prepare and circulate agendas for Board and various Committee meetings.

- Draft, finalize, and maintain minutes of Board and Committee meetings in a timely manner.

- Coordinate effective communication and decision-making between the Board, Committees, and operational teams.

Internal Audit and Risk Management:

- Collaborate with the Internal Audit Team to participate in audits across units and corporate functions.

- Identify, report, and resolve compliance gaps and recommend corrective measures.

- Support the development and implementation of policies to strengthen risk controls.

Stakeholder Communication:

- Act as a liaison between the Board of Directors, management, and shareholders.

- Manage correspondence with regulatory authorities, auditors, and other external stakeholders.

- Facilitate the preparation and distribution of corporate communications.

Policy Development and Implementation:

- Assist in drafting and updating corporate policies, procedures, and standard operating protocols (SOPs).

- Ensure compliance with industry regulations and hotel-specific operational requirements.

Documentation and Reporting:

- Maintain and secure all essential corporate documents, including legal and financial records.

Qualifications and Skills:

- Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).

- Additional qualifications like LLB is a plus.

- Familiarity with hospitality sector regulations and industry-specific compliance practices.

- Strong organizational, drafting, and communication skills.

- Proficiency in MS Office and compliance management tools.

Experience:

- 2-5 years in a similar role, preferably within the hospitality industry.

- Experience in internal audits and statutory compliance in multi-unit organizations is preferred.